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Title
Text copied to clipboard!Town Clerk
Description
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We are looking for a dedicated and detail-oriented Town Clerk to join our municipal team. The Town Clerk will be responsible for maintaining and safeguarding all official town records, ensuring compliance with local, state, and federal regulations, and providing administrative support to the town's governing bodies. This role requires a high level of integrity, organizational skills, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in public administration, excellent communication skills, and a strong understanding of municipal operations. As the Town Clerk, you will be the custodian of the town's official documents, including meeting minutes, ordinances, resolutions, and contracts. You will also be responsible for preparing agendas, attending town meetings, and recording proceedings. Additionally, you will manage public records requests, oversee elections, and ensure that all town activities comply with applicable laws and regulations. This position requires a proactive approach to problem-solving, the ability to work independently, and a commitment to serving the community. If you are passionate about public service and have a keen eye for detail, we encourage you to apply for this rewarding and impactful role.
Responsibilities
Text copied to clipboard!- Maintain and safeguard all official town records.
- Ensure compliance with local, state, and federal regulations.
- Provide administrative support to the town's governing bodies.
- Prepare agendas for town meetings.
- Attend town meetings and record proceedings.
- Manage public records requests.
- Oversee town elections.
- Ensure all town activities comply with applicable laws and regulations.
- Coordinate with other municipal departments.
- Assist in the preparation of the town's annual budget.
- Maintain and update the town's website and social media accounts.
- Respond to inquiries from the public and other government agencies.
- Prepare and distribute official town documents.
- Administer oaths of office.
- Maintain records of town ordinances, resolutions, and contracts.
- Assist in the development and implementation of town policies.
- Provide notary services.
- Manage the town's records retention schedule.
- Coordinate special projects as assigned by the town manager.
- Ensure the confidentiality and security of sensitive information.
Requirements
Text copied to clipboard!- Bachelor's degree in public administration, business administration, or a related field.
- Minimum of 3 years of experience in a municipal or government setting.
- Strong understanding of municipal operations and regulations.
- Excellent organizational and time management skills.
- Ability to handle sensitive information with discretion.
- Proficient in Microsoft Office Suite and other relevant software.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Detail-oriented with a high level of accuracy.
- Experience in records management and retention.
- Knowledge of election laws and procedures.
- Ability to attend evening and weekend meetings as required.
- Certified Municipal Clerk (CMC) designation preferred.
- Ability to multitask and prioritize workload.
- Strong problem-solving skills.
- Commitment to public service and community engagement.
- Ability to interact professionally with elected officials, staff, and the public.
- Experience in budget preparation and administration.
- Familiarity with public records laws and regulations.
- Ability to maintain a high level of confidentiality.
Potential interview questions
Text copied to clipboard!- Can you describe your experience in public administration?
- How do you ensure compliance with local, state, and federal regulations?
- What strategies do you use to manage and safeguard official records?
- Can you provide an example of a time you handled a sensitive information request?
- How do you prepare for and conduct town meetings?
- What experience do you have with overseeing elections?
- How do you prioritize your workload when managing multiple tasks?
- Can you describe a time you had to coordinate with other municipal departments?
- What steps do you take to ensure the confidentiality of sensitive information?
- How do you stay updated on changes in municipal laws and regulations?
- What experience do you have with budget preparation and administration?
- How do you handle public records requests?
- Can you describe your experience with records management and retention?
- What methods do you use to engage with the community?
- How do you handle conflicts or disputes that arise during town meetings?
- What software and tools are you proficient in for this role?
- How do you ensure accuracy and attention to detail in your work?
- Can you describe a time you implemented a new policy or procedure?
- What motivates you to work in public service?
- How do you manage stress and maintain productivity in a high-pressure environment?
