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Title

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Property Records Specialist

Description

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We are looking for a dedicated and detail-oriented Property Records Specialist to join our team. In this role, you will be responsible for managing, organizing, and maintaining property-related records and documentation. Your expertise will ensure that all property records are accurate, up-to-date, and compliant with legal and regulatory requirements. You will work closely with property managers, legal teams, and other stakeholders to provide essential support in property transactions, audits, and reporting. As a Property Records Specialist, you will play a critical role in ensuring the integrity and accessibility of property data. You will be tasked with reviewing and verifying property documents, updating databases, and responding to inquiries related to property records. Your ability to handle sensitive information with discretion and your commitment to accuracy will be key to your success in this position. This role requires a strong understanding of property management processes, excellent organizational skills, and proficiency in using property management software and tools. You should be comfortable working in a fast-paced environment and capable of managing multiple tasks simultaneously. If you have a passion for organization, a keen eye for detail, and a desire to contribute to the efficient management of property records, we encourage you to apply.

Responsibilities

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  • Maintain and organize property-related records and documentation.
  • Ensure all property records are accurate and up-to-date.
  • Collaborate with property managers and legal teams to support property transactions.
  • Verify and review property documents for accuracy and compliance.
  • Update and manage property databases and software systems.
  • Respond to inquiries and requests related to property records.
  • Assist in audits and reporting related to property documentation.
  • Ensure compliance with legal and regulatory requirements for property records.

Requirements

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  • Bachelor's degree in business administration, real estate, or a related field.
  • Proven experience in property management or records management.
  • Strong organizational and time-management skills.
  • Proficiency in property management software and tools.
  • Excellent attention to detail and accuracy.
  • Ability to handle sensitive information with discretion.
  • Strong communication and interpersonal skills.
  • Knowledge of legal and regulatory requirements related to property records.

Potential interview questions

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  • Can you describe your experience with property management software?
  • How do you ensure accuracy and compliance in record-keeping?
  • What steps do you take to organize and maintain large volumes of documentation?
  • Can you provide an example of a time you resolved a discrepancy in property records?
  • How do you handle sensitive or confidential information?
  • What strategies do you use to prioritize tasks in a fast-paced environment?
  • Have you worked with legal teams or auditors in the past? If so, how?
  • What motivates you to work in property records management?