Text copied to clipboard!
Title
Text copied to clipboard!Program Assistant
Description
Text copied to clipboard!
We are looking for a detail-oriented and proactive Program Assistant to support the planning, coordination, and execution of various programs within our organization. The ideal candidate will be responsible for providing administrative and logistical support to ensure the smooth operation of program activities. This role requires excellent organizational skills, the ability to manage multiple tasks simultaneously, and strong communication abilities.
As a Program Assistant, you will work closely with program managers, team members, and external stakeholders to facilitate program implementation. Your responsibilities will include scheduling meetings, maintaining program documentation, tracking project timelines, and assisting with reporting and evaluation processes. You will also be expected to handle correspondence, prepare materials for presentations, and support event planning and coordination.
The successful candidate will have a strong administrative background, preferably with experience in program or project support. Familiarity with data entry, document management, and office software is essential. You should be comfortable working in a fast-paced environment and capable of adapting to changing priorities. Attention to detail, discretion, and a collaborative mindset are key attributes for this position.
This is an excellent opportunity for someone looking to contribute to meaningful projects and gain experience in program management. If you are organized, motivated, and eager to support impactful initiatives, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Provide administrative support to program staff and managers
- Coordinate meetings, events, and travel arrangements
- Maintain accurate program records and documentation
- Assist in preparing reports, presentations, and correspondence
- Track project timelines and deliverables
- Respond to inquiries and communicate with stakeholders
- Support data collection and entry for program evaluation
- Manage office supplies and program materials
- Help organize and facilitate program-related events
- Ensure compliance with organizational policies and procedures
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate or bachelor’s degree preferred
- 1-3 years of administrative or program support experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to handle multiple tasks and meet deadlines
- Attention to detail and accuracy
- Experience with data entry and document management
- Ability to work independently and as part of a team
- Professional demeanor and discretion with confidential information
Potential interview questions
Text copied to clipboard!- Do you have experience supporting program or project teams?
- How do you prioritize tasks when managing multiple deadlines?
- Can you describe your experience with scheduling and calendar management?
- What office software are you most comfortable using?
- Have you ever helped organize an event or meeting? What was your role?
- How do you ensure accuracy in your work?
- Describe a time you had to adapt to a sudden change in plans.
- What strategies do you use to stay organized?
- How do you handle confidential or sensitive information?
- Why are you interested in this Program Assistant role?
