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Title
Text copied to clipboard!Personnel Clerk
Description
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We are looking for a dedicated and detail-oriented Personnel Clerk to join our Human Resources team. The ideal candidate will be responsible for a variety of administrative tasks related to personnel management, including maintaining employee records, processing paperwork, and assisting with recruitment and onboarding processes. This role requires excellent organizational skills, a keen eye for detail, and the ability to handle sensitive information with discretion. The Personnel Clerk will work closely with HR managers and other team members to ensure that all personnel-related activities are carried out efficiently and in compliance with company policies and legal requirements. Key responsibilities include maintaining accurate and up-to-date employee records, processing new hire paperwork, assisting with benefits administration, and providing support during the recruitment process. The successful candidate will have strong communication skills, both written and verbal, and be proficient in using HR software and Microsoft Office applications. This is an excellent opportunity for someone looking to start or advance their career in Human Resources within a dynamic and supportive work environment.
Responsibilities
Text copied to clipboard!- Maintain accurate and up-to-date employee records.
- Process new hire paperwork and ensure all documentation is complete.
- Assist with benefits administration, including enrollment and changes.
- Provide support during the recruitment process, including scheduling interviews and conducting reference checks.
- Prepare and distribute HR-related communications and documents.
- Assist with employee onboarding and orientation programs.
- Handle sensitive information with discretion and confidentiality.
- Respond to employee inquiries regarding HR policies and procedures.
- Assist with the preparation of HR reports and presentations.
- Coordinate and schedule training sessions and other HR events.
- Ensure compliance with company policies and legal requirements.
- Maintain HR databases and ensure data accuracy.
- Assist with payroll processing and timekeeping.
- Support HR managers with various administrative tasks.
- Participate in HR projects and initiatives as needed.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree in Human Resources or related field preferred.
- Previous experience in an administrative or clerical role, preferably in HR.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Familiarity with HR software and databases.
- Strong written and verbal communication skills.
- Ability to handle sensitive information with discretion.
- Customer service-oriented with a positive attitude.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.
- Ability to multitask and prioritize tasks effectively.
- Knowledge of HR policies and procedures.
- Basic understanding of employment laws and regulations.
- Willingness to learn and adapt to new tasks and responsibilities.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience in an administrative or clerical role?
- How do you ensure accuracy and attention to detail in your work?
- What HR software and databases are you familiar with?
- How do you handle sensitive information and ensure confidentiality?
- Can you provide an example of a time when you had to multitask and prioritize tasks effectively?
- How do you stay organized and manage your time effectively?
- What do you know about our company's HR policies and procedures?
- How do you handle employee inquiries and provide excellent customer service?
- Can you describe a challenging situation you faced in a previous role and how you resolved it?
- What motivates you to work in Human Resources?
