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Title
Text copied to clipboard!Personal Assistant
Description
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We are looking for a highly organized and proactive Personal Assistant to support our executive team and ensure the smooth operation of daily activities. The ideal candidate will be responsible for managing schedules, handling correspondence, organizing meetings, and performing a variety of administrative tasks. This role requires discretion, excellent communication skills, and the ability to multitask in a fast-paced environment.
As a Personal Assistant, you will act as the right hand to our executives, helping them stay organized, prepared, and focused on strategic priorities. You will be expected to anticipate needs, resolve issues before they arise, and maintain a high level of professionalism and confidentiality at all times. Your role will be critical in enabling our leadership to operate efficiently and effectively.
Key duties include managing calendars, booking travel arrangements, preparing reports and presentations, handling confidential documents, and liaising with internal and external stakeholders. You will also be responsible for running errands, coordinating events, and supporting personal tasks as needed. Flexibility, adaptability, and a positive attitude are essential for success in this role.
This position offers the opportunity to work closely with senior leadership and gain insight into the inner workings of a dynamic organization. If you are a self-starter with a passion for organization and a commitment to excellence, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage and maintain executive schedules, appointments, and travel arrangements
- Coordinate meetings, conferences, and events
- Prepare and edit correspondence, reports, and presentations
- Handle confidential documents and information with discretion
- Liaise with internal staff and external partners
- Perform general office duties such as ordering supplies and managing records
- Assist with personal tasks and errands as needed
- Monitor and respond to emails and phone calls on behalf of the executive
- Track and manage expenses and budgets
- Ensure the executive is well-prepared for meetings and engagements
Requirements
Text copied to clipboard!- Proven experience as a Personal Assistant or similar role
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Discretion and confidentiality are essential
- Proficiency in Microsoft Office and calendar management tools
- Ability to multitask and prioritize effectively
- High level of professionalism and attention to detail
- Flexibility to work outside regular hours when necessary
- Strong problem-solving skills and initiative
- Bachelor’s degree preferred but not required
Potential interview questions
Text copied to clipboard!- Do you have prior experience as a Personal Assistant?
- How do you handle confidential information?
- Can you describe a time you managed multiple tasks under pressure?
- What tools do you use to stay organized?
- Are you comfortable running personal errands for an executive?
- How do you prioritize tasks when everything seems urgent?
- Have you ever coordinated travel or events for an executive?
- What is your availability for working outside standard hours?
- How do you handle last-minute changes to schedules?
- What do you enjoy most about being a Personal Assistant?
