Text copied to clipboard!
Title
Text copied to clipboard!Payroll Specialist
Description
Text copied to clipboard!
We are looking for a meticulous and experienced Payroll Specialist to join our team. The ideal candidate will be responsible for ensuring accurate and timely processing of payroll for all employees. This role requires a deep understanding of payroll regulations, tax laws, and compliance requirements. The Payroll Specialist will work closely with the HR and Finance departments to ensure that all payroll transactions are processed efficiently and accurately. Key responsibilities include maintaining payroll records, calculating wages, and ensuring compliance with federal, state, and local regulations. The successful candidate will have strong analytical skills, attention to detail, and the ability to handle sensitive information with confidentiality. This position offers an excellent opportunity to contribute to the financial well-being of our employees and the overall success of the organization. If you have a passion for numbers and a commitment to accuracy, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Process payroll for all employees accurately and on time.
- Maintain payroll records and ensure data integrity.
- Calculate wages, overtime, and deductions.
- Ensure compliance with federal, state, and local payroll regulations.
- Prepare and submit payroll tax filings.
- Resolve payroll discrepancies and answer employee queries.
- Collaborate with HR and Finance departments.
- Generate payroll reports for management.
- Stay updated on changes in payroll laws and regulations.
- Assist with year-end payroll activities and audits.
- Manage direct deposit and payroll distribution.
- Handle garnishments, benefits, and other payroll deductions.
- Ensure proper documentation and record-keeping.
- Provide support during internal and external audits.
- Implement and maintain payroll systems and software.
- Train and support new payroll staff as needed.
- Monitor and reconcile payroll accounts.
- Prepare and distribute W-2s and other tax forms.
- Assist with budget preparation and forecasting.
- Ensure confidentiality of payroll information.
Requirements
Text copied to clipboard!- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience as a Payroll Specialist or similar role.
- In-depth knowledge of payroll regulations and tax laws.
- Proficiency in payroll software and Microsoft Office Suite.
- Strong analytical and problem-solving skills.
- Excellent attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience with payroll audits and compliance.
- Knowledge of employee benefits and deductions.
- Ability to manage multiple tasks and meet deadlines.
- Strong customer service orientation.
- Familiarity with HRIS and accounting software.
- Certification in payroll (e.g., CPP) is a plus.
- Experience with multi-state payroll processing.
- Ability to adapt to changing regulations and procedures.
- Strong mathematical skills.
- Commitment to continuous learning and professional development.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with payroll processing?
- How do you ensure accuracy in payroll calculations?
- What payroll software are you proficient in?
- How do you stay updated on changes in payroll regulations?
- Can you provide an example of how you resolved a payroll discrepancy?
- How do you handle confidential payroll information?
- What steps do you take to ensure compliance with tax laws?
- How do you manage multiple payroll tasks and deadlines?
- Can you describe your experience with payroll audits?
- How do you handle employee queries related to payroll?
- What is your experience with multi-state payroll processing?
- How do you ensure data integrity in payroll records?
- Can you describe a time when you implemented a new payroll system?
- How do you handle garnishments and other payroll deductions?
- What is your approach to training new payroll staff?
- How do you prepare for year-end payroll activities?
- Can you describe your experience with payroll tax filings?
- How do you collaborate with HR and Finance departments?
- What is your experience with direct deposit and payroll distribution?
- How do you ensure proper documentation and record-keeping?
