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Title
Text copied to clipboard!Payroll Coordinator
Description
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We are looking for a meticulous and detail-oriented Payroll Coordinator to join our team. The ideal candidate will be responsible for managing and overseeing all aspects of payroll processing, ensuring that employees are paid accurately and on time. This role requires a deep understanding of payroll regulations, tax laws, and compliance requirements. The Payroll Coordinator will work closely with the HR and Finance departments to ensure seamless payroll operations. Key responsibilities include processing payroll, maintaining payroll records, resolving payroll discrepancies, and ensuring compliance with federal, state, and local payroll regulations. The successful candidate will have strong analytical skills, excellent communication abilities, and a commitment to maintaining confidentiality. This is a critical role that supports the financial well-being of our employees and the overall efficiency of our organization.
Responsibilities
Text copied to clipboard!- Process bi-weekly and monthly payroll for all employees.
- Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Maintain payroll records and ensure compliance with federal, state, and local regulations.
- Resolve payroll discrepancies and answer employee payroll queries.
- Prepare and submit payroll reports to management.
- Coordinate with HR and Finance departments to ensure accurate employee data.
- Manage payroll deductions and benefits administration.
- Ensure compliance with company policies and procedures.
- Prepare and file payroll tax returns.
- Stay updated on changes in payroll laws and regulations.
- Assist with audits and provide necessary documentation.
- Develop and implement payroll policies and procedures.
- Train and support new payroll staff.
- Handle direct deposit setup and maintenance.
- Manage timekeeping systems and ensure accurate time records.
- Prepare year-end payroll reports and W-2 forms.
- Assist with budget preparation and forecasting related to payroll.
- Ensure confidentiality of payroll information.
- Collaborate with external auditors and provide necessary information.
- Identify and implement process improvements to enhance payroll efficiency.
Requirements
Text copied to clipboard!- Bachelor’s degree in Accounting, Finance, or related field.
- 3+ years of experience in payroll processing.
- Strong knowledge of payroll regulations and tax laws.
- Proficiency in payroll software and Microsoft Office Suite.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with integrity.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Strong organizational and time management skills.
- Experience with benefits administration is a plus.
- Knowledge of HR practices and procedures.
- Ability to work independently and as part of a team.
- Strong customer service orientation.
- Experience with multi-state payroll processing.
- Familiarity with payroll tax filings and compliance.
- Ability to train and mentor junior staff.
- Strong understanding of accounting principles.
- Experience with payroll audits.
- Commitment to continuous learning and professional development.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with payroll processing?
- How do you ensure accuracy and compliance in payroll?
- What payroll software are you proficient in?
- How do you handle payroll discrepancies?
- Can you provide an example of a time you improved a payroll process?
- How do you stay updated on changes in payroll laws and regulations?
- Describe a challenging payroll issue you resolved.
- How do you manage confidential payroll information?
- What experience do you have with multi-state payroll processing?
- How do you handle tight deadlines and high-pressure situations?
- Can you describe your experience with benefits administration?
- How do you ensure effective communication with HR and Finance departments?
- What steps do you take to prepare for payroll audits?
- How do you handle employee payroll queries?
- Describe your experience with payroll tax filings.
- How do you prioritize your tasks in a busy payroll environment?
- What strategies do you use to train and support new payroll staff?
- How do you ensure accurate timekeeping records?
- Describe your experience with year-end payroll reporting.
- What motivates you to work in payroll?
