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Title

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Medical Records Manager

Description

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We are looking for a dedicated and detail-oriented Medical Records Manager to oversee the organization, maintenance, and security of medical records within our healthcare facility. This role is critical in ensuring that patient information is accurately documented, securely stored, and readily accessible to authorized personnel. The Medical Records Manager will play a key role in maintaining compliance with healthcare regulations, improving operational efficiency, and supporting the delivery of high-quality patient care. As a Medical Records Manager, you will be responsible for managing a team of medical records staff, implementing and maintaining electronic health record (EHR) systems, and ensuring that all medical documentation adheres to legal and ethical standards. You will work closely with healthcare providers, administrative staff, and IT professionals to streamline processes and ensure the accuracy and confidentiality of patient data. The ideal candidate will have a strong background in health information management, excellent organizational skills, and a thorough understanding of healthcare regulations such as HIPAA. You should be comfortable working in a fast-paced environment and possess the ability to adapt to new technologies and processes. This is an excellent opportunity for someone who is passionate about healthcare and has a keen eye for detail to make a meaningful impact in the field of medical records management.

Responsibilities

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  • Oversee the daily operations of the medical records department.
  • Ensure compliance with healthcare regulations and data protection laws.
  • Implement and maintain electronic health record (EHR) systems.
  • Train and supervise medical records staff.
  • Develop and enforce policies for record-keeping and data security.
  • Collaborate with healthcare providers to ensure accurate documentation.
  • Conduct regular audits to ensure the accuracy and completeness of records.
  • Respond to requests for medical records from authorized personnel.

Requirements

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  • Bachelor's degree in Health Information Management or a related field.
  • Certification as a Registered Health Information Administrator (RHIA) or Technician (RHIT) is preferred.
  • Proven experience in medical records management or a similar role.
  • Strong knowledge of healthcare regulations, including HIPAA.
  • Proficiency in electronic health record (EHR) systems.
  • Excellent organizational and leadership skills.
  • Strong attention to detail and problem-solving abilities.
  • Ability to work collaboratively with diverse teams.

Potential interview questions

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  • Can you describe your experience with electronic health record (EHR) systems?
  • How do you ensure compliance with healthcare regulations in your work?
  • What strategies do you use to manage and motivate a team?
  • Can you provide an example of a time you improved a medical records process?
  • How do you handle requests for medical records while ensuring confidentiality?