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Title
Text copied to clipboard!Maintenance Administrator
Description
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We are looking for a Maintenance Administrator to join our team and ensure the smooth operation of all maintenance activities within our organization. The Maintenance Administrator will be responsible for coordinating maintenance schedules, managing work orders, maintaining records, and liaising with both internal teams and external vendors. This role requires excellent organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. The ideal candidate will have experience in facilities management or a related field, strong communication skills, and proficiency with maintenance management software. Key duties include tracking preventive maintenance, processing invoices, ensuring compliance with safety regulations, and supporting the maintenance team with administrative needs. The Maintenance Administrator will play a crucial role in minimizing downtime, optimizing resources, and ensuring that all equipment and facilities are maintained to the highest standards. This position offers the opportunity to work closely with various departments, contribute to process improvements, and support the overall efficiency of our operations. If you are proactive, detail-oriented, and passionate about supporting maintenance operations, we encourage you to apply for this rewarding role.
Responsibilities
Text copied to clipboard!- Coordinate and schedule preventive and corrective maintenance tasks
- Manage and track work orders from initiation to completion
- Maintain accurate records of maintenance activities and equipment
- Liaise with vendors and contractors for service and repairs
- Process invoices and purchase orders related to maintenance
- Ensure compliance with safety and regulatory standards
- Support the maintenance team with administrative tasks
- Monitor inventory of maintenance supplies and reorder as needed
- Prepare reports on maintenance performance and costs
- Assist in developing and updating maintenance policies and procedures
Requirements
Text copied to clipboard!- Proven experience in maintenance administration or facilities management
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with maintenance management software and MS Office
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Knowledge of safety regulations and compliance standards
- High school diploma or equivalent; additional certification is a plus
- Experience working with vendors and contractors
- Ability to prioritize tasks in a fast-paced environment
Potential interview questions
Text copied to clipboard!- What experience do you have in maintenance administration?
- How do you prioritize multiple maintenance requests?
- Describe your experience with maintenance management software.
- How do you ensure compliance with safety regulations?
- Can you provide an example of improving a maintenance process?
- How do you handle communication with vendors and contractors?
- What steps do you take to maintain accurate records?
- How do you manage inventory for maintenance supplies?
- Describe a challenging situation you faced in a similar role.
- What motivates you to work in maintenance administration?
