Text copied to clipboard!
Title
Text copied to clipboard!Mail Processor
Description
Text copied to clipboard!
We are looking for a detail-oriented and reliable Mail Processor to join our administrative team. As a Mail Processor, you will be responsible for handling, sorting, and distributing incoming and outgoing mail and packages in a timely and efficient manner. This role is essential in ensuring that all correspondence and deliveries are processed accurately and reach the appropriate recipients within the organization or are dispatched to external destinations without delay.
The ideal candidate will have strong organizational skills, the ability to work independently, and a commitment to maintaining confidentiality and accuracy. You will be expected to operate mailroom equipment, such as postage meters, scanners, and sorting machines, and to maintain records of mail transactions. In addition, you may be required to assist with inventory management of mailing supplies and coordinate with courier services for special deliveries.
This position requires physical stamina, as it involves standing for extended periods and lifting packages. A successful Mail Processor must also be comfortable working in a fast-paced environment and be able to prioritize tasks effectively. Previous experience in a mailroom or administrative support role is preferred but not required.
We value team players who are dependable, punctual, and take pride in their work. If you are looking for a stable position with opportunities for growth and enjoy working in a structured environment, we encourage you to apply for this role.
Responsibilities
Text copied to clipboard!- Sort and distribute incoming mail and packages to appropriate departments or individuals
- Prepare outgoing mail, including labeling, weighing, and affixing postage
- Operate mailroom equipment such as postage meters, scanners, and sorting machines
- Maintain accurate records of incoming and outgoing mail
- Coordinate with courier services for pickups and deliveries
- Ensure timely delivery of interoffice correspondence
- Monitor and replenish mailroom supplies as needed
- Assist with packaging and shipping of materials
- Follow security and confidentiality protocols for sensitive mail
- Report any issues or delays in mail processing to supervisors
Requirements
Text copied to clipboard!- High school diploma or equivalent
- Previous experience in a mailroom or administrative role preferred
- Strong organizational and time management skills
- Ability to lift packages up to 50 lbs
- Familiarity with mailroom equipment and software
- Attention to detail and accuracy
- Good communication and interpersonal skills
- Ability to work independently and as part of a team
- Basic computer skills, including email and data entry
- Dependable and punctual work ethic
Potential interview questions
Text copied to clipboard!- Do you have previous experience working in a mailroom or similar environment?
- Are you comfortable lifting and moving packages up to 50 lbs?
- How do you prioritize tasks when handling a high volume of mail?
- What mailroom equipment are you familiar with operating?
- Can you describe a time when you had to handle confidential mail?
- Are you available to work full-time during standard business hours?
- How do you ensure accuracy when sorting and distributing mail?
- Have you ever coordinated with courier services for deliveries?
- What steps do you take to maintain organization in a fast-paced setting?
- Why are you interested in this Mail Processor position?
