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Title
Text copied to clipboard!Mail Processing Clerk
Description
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We are looking for a detail-oriented and organized Mail Processing Clerk to join our administrative team. The ideal candidate will be responsible for handling, sorting, and distributing incoming and outgoing mail and packages in a timely and efficient manner. This role is essential in ensuring that all correspondence and deliveries are processed accurately and reach the appropriate recipients within the organization.
As a Mail Processing Clerk, you will be expected to manage a variety of mailroom tasks, including operating mail-sorting machines, maintaining records of incoming and outgoing mail, and ensuring compliance with postal regulations. You will also be responsible for preparing bulk mailings, managing postage accounts, and coordinating with courier services for special deliveries.
The successful candidate will have strong organizational skills, attention to detail, and the ability to work independently as well as part of a team. Familiarity with mailroom equipment and basic computer skills are essential. This position may also require lifting and moving packages, so physical stamina is important.
This is an excellent opportunity for someone looking to work in a fast-paced environment where accuracy and efficiency are highly valued. If you are dependable, proactive, and take pride in maintaining smooth mailroom operations, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Sort and distribute incoming mail and packages to appropriate departments
- Prepare and process outgoing mail, including bulk mailings
- Operate mailroom equipment such as postage meters and sorting machines
- Maintain accurate records of incoming and outgoing mail
- Ensure compliance with postal regulations and company policies
- Coordinate with courier services for special deliveries and pickups
- Monitor and replenish mailroom supplies as needed
- Assist with packaging and labeling of outgoing shipments
- Track and report any delivery issues or delays
- Maintain a clean and organized mailroom environment
Requirements
Text copied to clipboard!- High school diploma or equivalent
- Previous experience in a mailroom or clerical role preferred
- Strong organizational and time management skills
- Attention to detail and accuracy
- Ability to lift and move packages up to 50 lbs
- Basic computer skills, including familiarity with email and spreadsheets
- Good communication and interpersonal skills
- Ability to work independently and as part of a team
- Knowledge of postal regulations and shipping procedures is a plus
- Dependable and punctual with a strong work ethic
Potential interview questions
Text copied to clipboard!- Do you have previous experience working in a mailroom or similar environment?
- Are you comfortable lifting and moving packages up to 50 lbs?
- How do you ensure accuracy when sorting and distributing mail?
- What mailroom equipment are you familiar with operating?
- Can you describe a time when you handled a delivery issue?
- How do you prioritize tasks in a fast-paced environment?
- Are you familiar with postal regulations and shipping procedures?
- What steps do you take to maintain organization in your workspace?
- How do you handle confidential or sensitive mail?
- Are you available to work full-time and on-site?
