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Title
Text copied to clipboard!Mail Clerk
Description
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We are looking for a dedicated and detail-oriented Mail Clerk to join our administrative team. The Mail Clerk plays a crucial role in ensuring efficient communication within our organization by managing the timely and accurate distribution of mail and packages. This position requires a highly organized individual who can handle multiple tasks simultaneously and maintain a high level of accuracy and confidentiality.
The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently as well as part of a team. You will be responsible for sorting incoming mail, distributing it to the appropriate departments or individuals, and preparing outgoing mail for dispatch. Additionally, you will manage courier services, track packages, and maintain accurate records of mail transactions.
Your daily responsibilities will include operating mailroom equipment such as postage meters, scanners, and sorting machines. You will also be responsible for maintaining inventory levels of mailing supplies and ensuring the mailroom is clean, organized, and secure at all times. You will interact regularly with employees across various departments, providing excellent customer service and promptly addressing any mail-related inquiries or issues.
The Mail Clerk must be able to lift and move packages of varying weights and sizes, and must be comfortable standing or walking for extended periods. You will also be responsible for adhering to company policies and procedures regarding mail handling, confidentiality, and security.
In addition to your primary duties, you may occasionally assist with administrative tasks such as filing, data entry, and document preparation. You will be expected to maintain a professional demeanor and appearance, and to represent the company positively in all interactions.
We offer a supportive work environment, opportunities for professional growth, and competitive compensation. If you are a reliable, organized individual with strong communication skills and a commitment to excellence, we encourage you to apply for this position.
This role is ideal for someone who enjoys routine tasks, values accuracy and efficiency, and thrives in a structured environment. You will have the opportunity to contribute significantly to the smooth operation of our organization, ensuring that important communications and packages reach their intended recipients promptly and securely.
Join our team and become an integral part of our organization's success. We look forward to welcoming a motivated and dependable Mail Clerk who will help us maintain our high standards of operational excellence.
Responsibilities
Text copied to clipboard!- Sort and distribute incoming mail and packages to appropriate departments or individuals.
- Prepare outgoing mail and packages, ensuring proper postage and labeling.
- Operate mailroom equipment such as postage meters, scanners, and sorting machines.
- Maintain accurate records of incoming and outgoing mail transactions.
- Manage courier services and track packages to ensure timely delivery.
- Maintain inventory of mailing supplies and reorder as necessary.
- Ensure mailroom cleanliness, organization, and security.
- Assist with administrative tasks such as filing, data entry, and document preparation as needed.
Requirements
Text copied to clipboard!- High school diploma or equivalent.
- Previous experience in a mailroom or administrative role preferred.
- Strong organizational skills and attention to detail.
- Ability to lift and move packages of varying weights and sizes.
- Proficiency in operating mailroom equipment and basic computer skills.
- Excellent communication and customer service skills.
- Ability to work independently and as part of a team.
- Reliable, punctual, and professional demeanor.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience working in a mailroom or similar environment?
- How do you ensure accuracy and efficiency when sorting and distributing mail?
- What steps do you take to maintain confidentiality and security in handling mail?
- How do you handle situations where mail or packages are lost or delayed?
- Are you comfortable operating mailroom equipment such as postage meters and scanners?
