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Title
Text copied to clipboard!Junior Specialist in Freight Manifesting and Invoicing Team
Description
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We are looking for a dedicated and detail-oriented Junior Specialist to join our Freight Manifesting and Invoicing Team. In this role, you will be responsible for assisting with the accurate and timely processing of freight manifests and invoices. You will work closely with various departments to ensure that all shipping documentation is complete and compliant with company policies and industry regulations. Your primary duties will include data entry, document verification, and communication with carriers and clients to resolve any discrepancies. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to work under tight deadlines. You should be comfortable using various software applications and have a basic understanding of logistics and supply chain management. This is an excellent opportunity for someone looking to start their career in the transportation and logistics industry, with plenty of room for growth and development. You will receive comprehensive training and support to help you succeed in this role. If you are a proactive problem-solver with a passion for logistics, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Assist in the preparation and processing of freight manifests.
- Verify the accuracy of shipping documentation.
- Enter data into the company's logistics software.
- Communicate with carriers to resolve discrepancies.
- Ensure compliance with company policies and industry regulations.
- Coordinate with other departments to ensure timely shipment processing.
- Maintain accurate records of all shipping activities.
- Assist in the preparation of invoices for shipped goods.
- Monitor and track shipments to ensure timely delivery.
- Provide support to senior team members as needed.
- Participate in team meetings and contribute to process improvements.
- Assist in the resolution of billing issues.
- Prepare reports on shipping activities and performance metrics.
- Ensure all documentation is filed and stored correctly.
- Assist in the training of new team members.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's degree preferred.
- Basic understanding of logistics and supply chain management.
- Strong organizational skills and attention to detail.
- Ability to work under tight deadlines.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.
- Experience with logistics software is a plus.
- Ability to handle multiple tasks simultaneously.
- Willingness to learn and adapt to new processes.
- Customer service experience is a plus.
- Ability to maintain confidentiality of sensitive information.
- Strong analytical skills.
- Ability to work flexible hours if needed.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with logistics or supply chain management?
- How do you ensure accuracy when entering data?
- Describe a time when you had to resolve a discrepancy in shipping documentation.
- How do you prioritize tasks when working under tight deadlines?
- What software applications are you proficient in?
- How do you handle communication with carriers or clients?
- Can you provide an example of a process improvement you suggested in a previous role?
- How do you ensure compliance with company policies and industry regulations?
- Describe your experience with invoicing and billing.
- How do you handle multiple tasks simultaneously?
