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Title
Text copied to clipboard!Junior Property Management Admin Associate
Description
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We are looking for a dedicated and detail-oriented Junior Property Management Admin Associate to join our dynamic team. In this role, you will assist in the day-to-day operations of property management, ensuring that all administrative tasks are handled efficiently and effectively. You will be responsible for supporting property managers in maintaining properties, handling tenant inquiries, processing lease agreements, and coordinating maintenance requests. Your role will be crucial in ensuring that our properties are well-maintained and that our tenants are satisfied. You will also be involved in financial tasks such as processing rent payments, preparing financial reports, and assisting with budget management. The ideal candidate will have excellent organizational skills, strong communication abilities, and a keen eye for detail. You should be comfortable working in a fast-paced environment and be able to handle multiple tasks simultaneously. Previous experience in property management or a related field is preferred but not required. This is an excellent opportunity for someone looking to start their career in property management and grow within a supportive and professional environment.
Responsibilities
Text copied to clipboard!- Assist property managers in daily operations.
- Handle tenant inquiries and resolve issues promptly.
- Process lease agreements and renewals.
- Coordinate maintenance requests and follow up on completion.
- Maintain accurate records of property activities.
- Assist in preparing financial reports and budgets.
- Process rent payments and manage accounts receivable.
- Conduct property inspections and report findings.
- Support marketing efforts for property listings.
- Ensure compliance with property management regulations.
- Assist in organizing tenant events and community activities.
- Manage office supplies and equipment.
- Coordinate with vendors and service providers.
- Prepare and distribute tenant communications.
- Assist in the onboarding of new tenants.
- Maintain a high level of customer service.
- Support the property management team with various administrative tasks.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Previous experience in property management or a related field is a plus.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with property management software is a plus.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Strong customer service orientation.
- Ability to handle confidential information with discretion.
- Basic understanding of financial principles.
- Willingness to learn and adapt to new tasks.
- Ability to work in a fast-paced environment.
- Strong time management skills.
- Professional demeanor and appearance.
- Reliable and punctual.
Potential interview questions
Text copied to clipboard!- Can you describe your previous experience in property management or a related field?
- How do you handle multiple tasks and prioritize your workload?
- Can you provide an example of a time when you resolved a tenant issue?
- What software tools are you proficient in?
- How do you ensure accuracy in your work?
- Describe a situation where you had to handle a difficult customer. How did you manage it?
- What do you think are the most important qualities for a Junior Property Management Admin Associate?
- How do you stay organized and manage your time effectively?
- Can you describe a time when you had to work as part of a team to achieve a goal?
- What interests you about working in property management?
