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Title
Text copied to clipboard!IT Administrative Assistant
Description
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We are looking for an IT Administrative Assistant to support our IT department with administrative and clerical tasks. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple responsibilities in a fast-paced environment. This role requires strong communication skills, the ability to handle confidential information, and a basic understanding of IT processes and terminology. The IT Administrative Assistant will be responsible for coordinating meetings, managing documentation, assisting with procurement, and ensuring smooth communication between IT staff and other departments. Additionally, the candidate should be comfortable working with IT systems, tracking inventory, and supporting IT staff with various administrative needs. The role also involves handling service requests, maintaining records, and ensuring compliance with company policies. The successful candidate will have experience in administrative roles, preferably within an IT environment, and possess strong problem-solving skills. If you are a proactive individual with a passion for organization and technology, we encourage you to apply for this position.
Responsibilities
Text copied to clipboard!- Assist IT staff with administrative tasks such as scheduling meetings and managing documentation.
- Coordinate IT procurement processes, including ordering and tracking equipment and software.
- Maintain IT inventory records and ensure proper documentation of assets.
- Handle service requests and ensure timely communication between IT and other departments.
- Support IT staff with data entry, report generation, and record-keeping.
- Ensure compliance with company policies and IT security guidelines.
- Assist in onboarding new employees by coordinating IT setup and access.
- Manage IT-related correspondence and maintain organized digital and physical files.
Requirements
Text copied to clipboard!- Proven experience as an administrative assistant, preferably in an IT environment.
- Strong organizational and multitasking skills with attention to detail.
- Basic understanding of IT terminology and processes.
- Proficiency in Microsoft Office Suite and other administrative tools.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Experience with IT procurement and inventory management is a plus.
- Ability to work independently and collaborate with IT teams effectively.
Potential interview questions
Text copied to clipboard!- Can you describe your experience in administrative roles, particularly in an IT environment?
- How do you prioritize multiple tasks and deadlines in a fast-paced setting?
- What strategies do you use to maintain organized records and documentation?
- Have you worked with IT procurement or inventory management before?
- How do you handle confidential information in an administrative role?
- Can you describe a time when you had to coordinate between multiple departments?
- What software tools have you used for administrative tasks?
- How do you ensure compliance with company policies in your work?
