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Title
Text copied to clipboard!File Clerk
Description
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We are looking for a detail-oriented and organized File Clerk to join our administrative team. The ideal candidate will be responsible for maintaining and organizing company records, ensuring that documents are filed correctly and are easily accessible when needed. This role is essential in supporting the smooth operation of our office by managing both physical and digital filing systems.
As a File Clerk, you will be expected to handle sensitive and confidential information with discretion. You will work closely with other administrative staff and departments to retrieve and archive documents, update records, and ensure compliance with company policies and legal regulations. Your ability to stay organized and manage time effectively will be key to your success in this role.
Daily tasks may include sorting and labeling files, scanning and uploading documents to digital databases, retrieving files upon request, and disposing of outdated or unnecessary records in accordance with retention policies. You may also be responsible for maintaining logs of file movements and assisting with audits or internal reviews.
This position requires strong attention to detail, basic computer skills, and the ability to work independently. Previous experience in an office or clerical setting is preferred but not required. Training will be provided to ensure you are familiar with our filing systems and procedures.
If you are someone who enjoys organizing information, has a methodical approach to tasks, and values accuracy and confidentiality, we encourage you to apply for this position. Join our team and contribute to the efficiency and professionalism of our workplace.
Responsibilities
Text copied to clipboard!- Sort and file documents accurately in physical or digital systems
- Retrieve files and documents upon request from staff or departments
- Maintain confidentiality and security of sensitive information
- Label and organize files for easy identification and access
- Scan and upload documents to electronic filing systems
- Purge outdated or unnecessary files according to retention policies
- Assist with audits and internal reviews by locating required documents
- Maintain logs of file movements and updates
- Ensure filing systems are up-to-date and compliant with regulations
- Collaborate with other administrative staff to support office operations
Requirements
Text copied to clipboard!- High school diploma or equivalent
- Strong attention to detail and organizational skills
- Basic computer proficiency, including Microsoft Office and scanning software
- Ability to handle confidential information with discretion
- Good communication and interpersonal skills
- Ability to work independently and manage time effectively
- Previous clerical or office experience is a plus
- Familiarity with filing systems and record-keeping practices
- Ability to lift and move boxes of files if needed
- Willingness to learn and adapt to new systems and procedures
Potential interview questions
Text copied to clipboard!- Do you have experience working in an office or clerical environment?
- Are you comfortable handling confidential documents?
- How do you ensure accuracy when organizing and filing records?
- What digital filing systems have you used in the past?
- Can you describe a time you had to retrieve a file under pressure?
- Are you able to lift and move boxes of files if required?
- How do you prioritize tasks when managing multiple filing requests?
- Have you ever worked with document retention policies?
- What steps do you take to maintain an organized workspace?
- Are you available to work full-time during regular business hours?
