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Title
Text copied to clipboard!Facilities Coordinator
Description
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We are looking for a dedicated and detail-oriented Facilities Coordinator to join our team. The Facilities Coordinator will be responsible for ensuring that our facilities are well-maintained, safe, and operational. This role involves coordinating maintenance activities, managing vendor relationships, and ensuring compliance with health and safety regulations. The ideal candidate will have excellent organizational skills, a proactive approach to problem-solving, and the ability to manage multiple tasks simultaneously. You will work closely with various departments to ensure that the physical environment supports the overall goals of the organization. Your role will be crucial in maintaining a productive and efficient workplace, and you will be the go-to person for any facility-related issues. If you have a background in facilities management and are looking for a challenging and rewarding position, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Coordinate and oversee daily facility operations.
- Manage maintenance and repair schedules.
- Ensure compliance with health and safety regulations.
- Liaise with vendors and service providers.
- Monitor and manage facility budgets.
- Conduct regular inspections of facilities.
- Respond to facility-related emergencies.
- Maintain records of maintenance activities.
- Coordinate space planning and office moves.
- Implement energy-saving initiatives.
- Ensure security systems are operational.
- Manage cleaning and janitorial services.
- Oversee waste management and recycling programs.
- Coordinate with IT for facility-related technology needs.
- Develop and implement facility policies and procedures.
- Support event planning and setup.
- Ensure proper signage and wayfinding.
- Manage inventory of facility supplies.
- Provide training on facility-related procedures.
- Assist in the development of long-term facility plans.
Requirements
Text copied to clipboard!- Bachelor's degree in Facilities Management, Business Administration, or related field.
- 3+ years of experience in facilities management.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Knowledge of health and safety regulations.
- Ability to manage budgets and financial records.
- Experience with vendor management.
- Problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Familiarity with building systems and maintenance.
- Project management experience is a plus.
- Ability to respond to emergencies outside of regular hours.
- Strong negotiation skills.
- Experience with space planning and office moves.
- Knowledge of energy-saving practices.
- Ability to lift and move heavy objects.
- Valid driver's license.
- Certification in Facilities Management (CFM) is a plus.
- Experience with facility management software.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with facilities management?
- How do you prioritize maintenance tasks?
- What steps do you take to ensure compliance with health and safety regulations?
- Can you provide an example of a time you managed a facility-related emergency?
- How do you handle vendor relationships?
- What experience do you have with budget management?
- How do you ensure effective communication with other departments?
- Can you describe a project where you implemented energy-saving initiatives?
- How do you manage multiple tasks and deadlines?
- What strategies do you use for space planning and office moves?
- How do you stay updated on industry best practices?
- Can you describe your experience with facility management software?
- How do you handle conflicts or issues with service providers?
- What is your approach to training staff on facility-related procedures?
- How do you ensure the security of the facility?
- Can you describe a time when you improved a facility's operational efficiency?
- What steps do you take to maintain accurate records of maintenance activities?
- How do you handle feedback or complaints about the facility?
- What experience do you have with event planning and setup?
- How do you ensure proper waste management and recycling practices?