Text copied to clipboard!

Title

Text copied to clipboard!

Facilities Coordinator

Description

Text copied to clipboard!
We are looking for a Facilities Coordinator to oversee the daily operations and maintenance of our organization's physical infrastructure. This role is essential in ensuring that our facilities are safe, functional, and well-maintained to support the productivity and comfort of our employees and visitors. The Facilities Coordinator will work closely with vendors, contractors, and internal departments to manage repairs, renovations, and compliance with safety regulations. The ideal candidate will have strong organizational and communication skills, with the ability to manage multiple tasks and priorities simultaneously. They should be proactive in identifying facility issues and resolving them in a timely and cost-effective manner. Experience in facilities management, building maintenance, or a related field is highly desirable. Key responsibilities include coordinating maintenance schedules, managing service contracts, overseeing office moves and space planning, and ensuring compliance with health and safety standards. The Facilities Coordinator will also be responsible for maintaining records of maintenance activities, managing budgets related to facility operations, and responding to emergency situations such as power outages or equipment failures. This position requires a hands-on approach and the ability to work independently as well as part of a team. The successful candidate will demonstrate attention to detail, problem-solving abilities, and a commitment to maintaining a safe and efficient work environment. If you are a motivated individual with a passion for facilities management and a desire to contribute to the smooth operation of our organization, we encourage you to apply.

Responsibilities

Text copied to clipboard!
  • Coordinate and schedule routine maintenance and repairs
  • Manage vendor relationships and service contracts
  • Ensure compliance with health and safety regulations
  • Oversee office moves and space planning
  • Monitor facility budgets and expenses
  • Respond to facility-related emergencies
  • Maintain records of maintenance and inspections
  • Support sustainability and energy efficiency initiatives
  • Order and manage facility supplies and equipment
  • Conduct regular facility inspections

Requirements

Text copied to clipboard!
  • Proven experience in facilities coordination or management
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Knowledge of building systems and maintenance procedures
  • Familiarity with health and safety regulations
  • Ability to manage budgets and vendor contracts
  • Proficiency in Microsoft Office and facility management software
  • Problem-solving skills and attention to detail
  • Ability to work independently and as part of a team
  • High school diploma or equivalent; associate or bachelor’s degree preferred

Potential interview questions

Text copied to clipboard!
  • Do you have previous experience in facilities management?
  • How do you prioritize multiple maintenance requests?
  • Can you describe a time you handled a facility emergency?
  • What is your experience with vendor management?
  • How do you ensure compliance with safety regulations?
  • Are you familiar with any facility management software?
  • What strategies do you use to reduce facility costs?
  • How do you handle conflicts between departments regarding space usage?
  • What is your availability for emergency call-outs?
  • Do you have experience managing facility-related budgets?