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Title

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Expense Management and Reporting Specialist

Description

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We are looking for an Expense Management and Reporting Specialist to join our finance team. In this role, you will be responsible for overseeing the organization’s expense management processes, ensuring compliance with company policies, and preparing detailed financial reports. You will work closely with various departments to monitor spending, analyze expense trends, and identify opportunities for cost savings. Your expertise will help maintain financial integrity and support strategic decision-making. Key duties include managing expense reimbursement workflows, auditing expense reports for accuracy and compliance, and providing training to staff on expense policies. You will also be tasked with implementing process improvements, maintaining expense management systems, and collaborating with auditors during financial reviews. The ideal candidate is detail-oriented, analytical, and possesses strong communication skills. Experience with expense management software and a solid understanding of accounting principles are essential. This position offers the opportunity to contribute to the financial health of the organization and play a vital role in supporting operational efficiency.

Responsibilities

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  • Oversee and manage the company’s expense reporting processes.
  • Review and audit employee expense reports for accuracy and policy compliance.
  • Prepare and analyze periodic expense reports for management review.
  • Identify trends and recommend cost-saving opportunities.
  • Maintain and update expense management systems and tools.
  • Provide training and support to employees on expense policies and procedures.
  • Collaborate with internal departments to resolve expense-related issues.
  • Assist with internal and external audits related to expenses.
  • Develop and implement process improvements for expense management.
  • Ensure timely reimbursement of employee expenses.

Requirements

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  • Bachelor’s degree in Accounting, Finance, or related field.
  • 2+ years of experience in expense management or accounting.
  • Strong knowledge of expense management software and tools.
  • Excellent analytical and problem-solving skills.
  • Attention to detail and high level of accuracy.
  • Strong organizational and time management abilities.
  • Effective communication and interpersonal skills.
  • Ability to handle confidential information with integrity.
  • Familiarity with accounting principles and financial reporting.
  • Proficiency in Microsoft Excel and financial systems.

Potential interview questions

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  • What experience do you have with expense management systems?
  • How do you ensure compliance with company expense policies?
  • Describe a time you identified a cost-saving opportunity.
  • How do you handle discrepancies in expense reports?
  • What steps do you take to maintain data accuracy?
  • How do you approach training staff on new expense procedures?
  • Describe your experience with financial audits.
  • What accounting software are you proficient in?
  • How do you prioritize tasks when managing multiple deadlines?
  • Can you provide an example of a process improvement you implemented?