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Title
Text copied to clipboard!Event Assistant
Description
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We are looking for a detail-oriented and enthusiastic Event Assistant to support the planning, coordination, and execution of a wide range of events. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has a passion for creating memorable experiences. As an Event Assistant, you will work closely with event planners, vendors, and internal teams to ensure every aspect of an event runs smoothly from start to finish.
Your responsibilities will include assisting with venue selection, coordinating logistics, managing event materials, and providing on-site support during events. You will also help with administrative tasks such as maintaining event calendars, preparing reports, and communicating with attendees. Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this role.
The ideal candidate will have excellent communication skills, a proactive attitude, and a willingness to take initiative. Previous experience in event planning or hospitality is a plus, but not required. We value team players who are adaptable, creative, and committed to delivering high-quality results.
This position offers a great opportunity to gain hands-on experience in the events industry and grow within a dynamic and supportive team. Whether it's a corporate conference, a product launch, or a social gathering, your contributions will help bring events to life and leave a lasting impression on attendees.
Responsibilities
Text copied to clipboard!- Assist in planning and organizing events from start to finish
- Coordinate with vendors, venues, and suppliers
- Manage event materials and supplies
- Support on-site event setup and breakdown
- Handle guest registration and inquiries
- Maintain event documentation and reports
- Assist with promotional activities and social media
- Ensure compliance with health and safety regulations
- Monitor event timelines and schedules
- Provide administrative support to the event team
Requirements
Text copied to clipboard!- High school diploma or equivalent; degree in hospitality or related field is a plus
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Ability to work flexible hours, including evenings and weekends
- Proficiency in Microsoft Office and event management software
- Attention to detail and problem-solving abilities
- Customer service experience is preferred
- Ability to work well under pressure
- Team-oriented with a positive attitude
- Previous event or hospitality experience is an advantage
Potential interview questions
Text copied to clipboard!- Do you have any experience assisting with events?
- Are you comfortable working evenings and weekends?
- How do you handle stressful situations during events?
- Can you describe a time you managed multiple tasks successfully?
- What event management tools or software have you used?
- How do you ensure effective communication with vendors and team members?
- Are you willing to travel for events if needed?
- What interests you about working in event planning?
- How do you prioritize tasks when working under tight deadlines?
- Can you provide an example of a successful event you contributed to?
