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Title

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Escrow Assistant

Description

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We are looking for a detail-oriented and organized Escrow Assistant to support our escrow officers in managing real estate transactions from start to finish. The ideal candidate will have strong administrative skills, excellent communication abilities, and a solid understanding of real estate processes. As an Escrow Assistant, you will play a critical role in ensuring that all documentation is accurate, deadlines are met, and clients receive exceptional service throughout the escrow process. In this role, you will be responsible for preparing and reviewing escrow documents, coordinating with buyers, sellers, real estate agents, and lenders, and ensuring compliance with legal and regulatory requirements. You will also manage the opening and closing of escrow files, handle the disbursement of funds, and maintain accurate records of all transactions. Your ability to multitask, prioritize, and maintain confidentiality will be essential to your success. The Escrow Assistant must be comfortable working in a fast-paced environment and be able to adapt to changing priorities. You should be proficient in using escrow software and Microsoft Office applications, and have a keen eye for detail to catch errors before they become issues. A customer-focused mindset and a commitment to providing high-quality service are key attributes for this position. This is an excellent opportunity for someone looking to grow their career in the real estate or title industry. If you are a proactive, dependable, and motivated individual with a passion for helping people navigate the complexities of real estate transactions, we encourage you to apply.

Responsibilities

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  • Assist escrow officers with opening, processing, and closing escrow files
  • Prepare and review escrow documents for accuracy and completeness
  • Coordinate with buyers, sellers, agents, and lenders to gather necessary information
  • Ensure compliance with legal and regulatory requirements
  • Handle the disbursement of escrow funds and maintain transaction records
  • Respond to client inquiries and provide updates on escrow status
  • Schedule signings and manage document delivery
  • Maintain confidentiality of sensitive client information
  • Track deadlines and ensure timely completion of tasks
  • Use escrow software and office applications to manage workflow

Requirements

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  • High school diploma or equivalent; associate degree preferred
  • 1-3 years of experience in escrow, title, or real estate industry
  • Strong organizational and time management skills
  • Excellent written and verbal communication abilities
  • Proficiency in Microsoft Office and escrow software
  • Attention to detail and accuracy in document handling
  • Ability to multitask and prioritize in a fast-paced environment
  • Customer service-oriented with a professional demeanor
  • Knowledge of real estate and escrow procedures
  • Ability to work independently and as part of a team

Potential interview questions

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  • How many years of experience do you have in escrow or real estate?
  • Are you familiar with escrow software systems?
  • Can you describe a time you handled a complex transaction?
  • How do you ensure accuracy in your work?
  • What steps do you take to meet tight deadlines?
  • How do you handle confidential information?
  • Have you worked directly with clients in a real estate setting?
  • What is your experience with document preparation and review?
  • How do you prioritize tasks during busy periods?
  • Are you comfortable working in a fast-paced environment?