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Title
Text copied to clipboard!Document Controller Officer
Description
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We are looking for a meticulous and organized Document Controller Officer to join our team. The ideal candidate will be responsible for managing and overseeing all company documents, ensuring that they are stored, maintained, and distributed in accordance with regulatory requirements and company policies. This role is crucial in maintaining the integrity and confidentiality of our documentation, which includes technical documents, contracts, and other critical records. The Document Controller Officer will work closely with various departments to ensure that all documents are up-to-date, accurately filed, and easily accessible. This position requires a high level of attention to detail, excellent organizational skills, and the ability to work under pressure to meet deadlines. The successful candidate will also be responsible for implementing document control procedures, conducting regular audits, and providing training to staff on document management best practices. If you have a background in document control, a keen eye for detail, and a commitment to maintaining high standards of accuracy and compliance, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Manage and oversee all company documents.
- Ensure documents are stored, maintained, and distributed in accordance with regulatory requirements.
- Implement and maintain document control procedures.
- Conduct regular audits to ensure document integrity and compliance.
- Provide training to staff on document management best practices.
- Coordinate with various departments to ensure documents are up-to-date and accurately filed.
- Maintain the confidentiality and security of sensitive documents.
- Prepare and distribute document control reports.
- Assist in the preparation of documentation for audits and inspections.
- Ensure timely retrieval of documents as needed.
- Monitor and track document versions and revisions.
- Develop and maintain a document control system.
- Ensure compliance with company policies and procedures.
- Handle document requests and queries from staff and external parties.
- Maintain an organized and efficient document storage system.
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration, Information Management, or related field.
- Proven experience as a Document Controller or similar role.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in document management software and MS Office Suite.
- Knowledge of regulatory requirements and standards.
- Ability to work under pressure and meet deadlines.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Experience in conducting audits and implementing control procedures.
- Familiarity with electronic document management systems (EDMS).
- Ability to train and support staff in document management practices.
- Strong problem-solving skills.
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with document management systems?
- How do you ensure the accuracy and integrity of documents?
- What steps do you take to maintain the confidentiality of sensitive documents?
- Can you provide an example of a time when you had to meet a tight deadline?
- How do you handle discrepancies or errors in documentation?
- What is your approach to training staff on document management procedures?
- How do you stay updated on regulatory requirements and standards?
- Can you describe a time when you conducted a document audit? What was the outcome?
- How do you prioritize tasks when managing multiple document requests?
- What strategies do you use to ensure documents are easily accessible and well-organized?
