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Title
Text copied to clipboard!Document Control Clerk
Description
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We are looking for a Document Control Clerk who is detail-oriented, organized, and efficient in managing and maintaining accurate document records and archives. The ideal candidate will be responsible for ensuring that all documentation is properly stored, updated, and easily retrievable. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.
The Document Control Clerk will be responsible for managing the flow of documents within the organization, ensuring that all documents are accurately recorded, filed, and archived according to established procedures. You will collaborate closely with various departments to ensure compliance with document control policies and procedures. Your role will involve maintaining electronic and physical filing systems, tracking document revisions, and ensuring that all documentation is up-to-date and accessible.
In this role, you will also be responsible for assisting in the preparation of reports, audits, and inspections by providing accurate and timely documentation. You will ensure that document control processes are consistently followed and will identify opportunities for improvement in document management practices. Additionally, you will provide training and support to staff on document control procedures and systems.
The successful candidate will have strong communication skills, both written and verbal, and the ability to work effectively in a team environment. You must be proactive, able to prioritize tasks, and capable of working independently with minimal supervision. Familiarity with document management software and proficiency in Microsoft Office applications are essential for this role.
As a Document Control Clerk, you will play a critical role in maintaining the integrity and accuracy of organizational documentation. Your meticulous attention to detail and commitment to maintaining organized records will contribute significantly to the efficiency and effectiveness of our operations. You will be expected to handle multiple tasks simultaneously, meet deadlines, and maintain a high level of accuracy and confidentiality.
We offer a supportive work environment, opportunities for professional growth, and competitive compensation. If you are passionate about document management, possess excellent organizational skills, and thrive in a structured environment, we encourage you to apply for this position. Join our team and contribute to the ongoing success and compliance of our organization through effective document control and management.
Responsibilities
Text copied to clipboard!- Maintain and update document control systems and databases.
- Ensure accurate filing, storage, and retrieval of documents.
- Track and monitor document revisions and approvals.
- Assist in preparing documentation for audits and inspections.
- Collaborate with departments to ensure compliance with document control procedures.
- Provide training and support to staff on document management practices.
- Identify and recommend improvements to document control processes.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree preferred.
- Proven experience in document control or administrative support.
- Proficiency in Microsoft Office Suite and document management software.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Ability to handle confidential information responsibly.
- Effective communication and interpersonal skills.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with document management systems?
- How do you ensure accuracy and confidentiality in your work?
- What strategies do you use to manage multiple tasks and deadlines?
- Have you ever identified and implemented improvements in document control processes?
- How do you handle situations where documentation is incomplete or inaccurate?
