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Title

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Deputy City Clerk

Description

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We are looking for a dedicated and detail-oriented Deputy City Clerk to join our municipal team. In this role, you will assist the City Clerk in maintaining official city records, preparing agendas, and ensuring compliance with local, state, and federal regulations. The Deputy City Clerk plays a vital role in supporting the administrative functions of the city government, ensuring transparency, and fostering effective communication between city officials and the public. As a Deputy City Clerk, you will be responsible for managing a variety of administrative tasks, including the preparation and distribution of meeting agendas, recording minutes, and maintaining accurate records of city council proceedings. You will also assist in the administration of elections, public records requests, and other statutory duties as required by law. This position requires a high level of organization, discretion, and the ability to work collaboratively with city officials, staff, and the public. The ideal candidate will have a strong background in administrative work, excellent communication skills, and a commitment to public service. You should be comfortable working in a fast-paced environment and capable of handling multiple tasks simultaneously. Familiarity with municipal government operations and knowledge of applicable laws and regulations are highly desirable. If you are passionate about contributing to the efficient functioning of local government and have a keen eye for detail, we encourage you to apply for this rewarding position.

Responsibilities

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  • Assist the City Clerk in preparing and distributing meeting agendas and materials.
  • Record and maintain accurate minutes of city council meetings and other official proceedings.
  • Manage and organize official city records and ensure compliance with record retention policies.
  • Respond to public records requests in accordance with applicable laws and regulations.
  • Assist in the administration of municipal elections, including voter registration and ballot preparation.
  • Provide support to city officials and staff in administrative and clerical tasks.
  • Ensure compliance with local, state, and federal laws governing municipal operations.
  • Serve as a liaison between the city government and the public, addressing inquiries and concerns.

Requirements

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  • Bachelor's degree in public administration, business administration, or a related field preferred.
  • Previous experience in administrative or clerical roles, preferably in a municipal setting.
  • Strong organizational and time-management skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in office software, including word processing, spreadsheets, and database management.
  • Knowledge of municipal government operations and applicable laws is a plus.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.

Potential interview questions

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  • Can you describe your experience with record-keeping and document management?
  • How do you ensure accuracy and attention to detail in your work?
  • Have you ever worked in a municipal or government setting? If so, what was your role?
  • How do you handle multiple tasks and prioritize your workload?
  • Can you provide an example of a time you had to handle a sensitive or confidential matter?