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Title
Text copied to clipboard!Company Secretary
Description
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We are looking for a highly organized and detail-oriented Company Secretary to join our team. The ideal candidate will be responsible for ensuring that our company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary will play a key role in the administration of the company, ensuring that decisions of the board of directors are implemented and that the company operates within the law. This role requires a deep understanding of corporate law, excellent communication skills, and the ability to manage multiple tasks efficiently. The Company Secretary will be responsible for preparing agendas and papers for board meetings, committees, and annual general meetings (AGMs), ensuring that meetings are effectively organized and minuted, and maintaining statutory books, including registers of members, directors, and secretaries. Additionally, the Company Secretary will be responsible for monitoring changes in relevant legislation and the regulatory environment and taking appropriate action. The successful candidate will also liaise with external regulators and advisers, such as lawyers and auditors, and ensure that the company complies with all relevant statutory and regulatory requirements. This role is crucial for the smooth operation of the company and requires a proactive and diligent individual who can work independently and as part of a team.
Responsibilities
Text copied to clipboard!- Ensure the company complies with its governing documents and relevant legislation.
- Prepare agendas and papers for board meetings, committees, and AGMs.
- Ensure meetings are effectively organized and minuted.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Monitor changes in relevant legislation and the regulatory environment.
- Liaise with external regulators and advisers, such as lawyers and auditors.
- Implement decisions of the board of directors.
- Manage the company’s insurance policies.
- Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Maintain the register of shareholders and monitor changes in share ownership.
- Ensure the security of the company’s legal documents.
- Advise the board on corporate governance matters.
- Assist in the implementation of corporate strategies by ensuring that the board’s decisions are communicated to the relevant people.
- Manage the process of shareholder communications.
- Ensure that the company’s annual accounts are prepared and filed on time.
- Oversee the company’s compliance with financial and legal requirements.
- Coordinate the publication and distribution of the company’s annual report.
- Ensure that the company’s statutory records are up to date.
- Provide support to the board and its committees.
Requirements
Text copied to clipboard!- Bachelor’s degree in law, business administration, or a related field.
- Professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) is preferred.
- Minimum of 5 years of experience in a similar role.
- In-depth knowledge of corporate governance and company law.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and a high level of accuracy.
- Proficiency in Microsoft Office Suite.
- Experience in preparing and managing board meetings and AGMs.
- Ability to handle confidential information with discretion.
- Strong analytical and problem-solving skills.
- Experience in liaising with external regulators and advisers.
- Ability to manage multiple tasks and meet deadlines.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Knowledge of financial and accounting principles.
- Experience in maintaining statutory books and records.
- Ability to monitor changes in legislation and the regulatory environment.
- Experience in managing shareholder communications.
- Proactive and diligent approach to work.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with corporate governance and company law?
- How do you ensure that a company complies with its governing documents and relevant legislation?
- Can you provide an example of a time when you had to manage a complex board meeting or AGM?
- How do you handle confidential information?
- What strategies do you use to stay updated with changes in legislation and the regulatory environment?
- Can you describe your experience in liaising with external regulators and advisers?
- How do you prioritize and manage multiple tasks to meet deadlines?
- What is your approach to maintaining statutory books and records?
- Can you provide an example of a time when you had to advise the board on corporate governance matters?
- How do you ensure effective communication of board decisions to relevant stakeholders?
- What experience do you have in managing shareholder communications?
- How do you ensure the accuracy and security of a company’s legal documents?
- Can you describe a time when you had to implement a decision of the board of directors?
- What is your experience with preparing and filing annual accounts?
- How do you handle the publication and distribution of a company’s annual report?
- Can you describe your experience with financial and accounting principles?
- How do you build relationships with stakeholders?
- What tools or software do you use to manage your tasks and responsibilities?
- Can you provide an example of a time when you had to solve a complex problem related to corporate governance?
- How do you ensure that the company’s statutory records are up to date?
