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Title
Text copied to clipboard!Company Secretary
Description
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We are looking for a highly organized and detail-oriented Company Secretary to join our team. The ideal candidate will be responsible for ensuring that our company complies with standard financial and legal practices and maintains high standards of corporate governance. The Company Secretary will play a key role in the administration of the company, including ensuring compliance with statutory and regulatory requirements, and implementing decisions made by the Board of Directors. This role requires a thorough understanding of corporate law, excellent communication skills, and the ability to manage multiple tasks efficiently. The Company Secretary will also be responsible for maintaining company records, preparing reports, and advising the Board on governance matters. This position demands a high level of integrity, discretion, and professionalism, as you will be handling sensitive and confidential information. You will work closely with senior management and other departments to ensure that the company operates within the legal framework and adheres to best practices in corporate governance. If you have a strong background in corporate law, excellent organizational skills, and a passion for ensuring compliance and governance, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Ensure the company complies with statutory and regulatory requirements.
- Maintain and update company records, including registers of members, directors, and secretaries.
- Prepare and file annual returns and other statutory documents.
- Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
- Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House.
- Advise the board on corporate governance matters.
- Monitor changes in relevant legislation and the regulatory environment.
- Liaise with external regulators and advisers, such as lawyers and auditors.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Manage the process of convening and holding board meetings and AGMs.
- Ensure that policies are up to date and are approved.
- Provide support to the board or other committees on specific projects.
- Handle correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.
- Ensure the company’s compliance with financial and legal requirements.
- Maintain the statutory books, including registers of members, directors, and secretaries.
- Deal with correspondence, collate information, write reports, and communicate decisions to relevant company stakeholders.
- Contribute to meeting discussions as and when required, and advise members of the legal, governance, accounting, and tax implications of proposed policies.
- Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
- Liaise with external regulators and advisers, such as lawyers and auditors.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
Requirements
Text copied to clipboard!- Bachelor’s degree in Law, Business Administration, or related field.
- Professional qualification such as ICSA is highly desirable.
- Minimum of 5 years of experience in a similar role.
- Thorough understanding of corporate law and governance.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- High level of integrity and discretion in handling confidential information.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite and other relevant software.
- Attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Ability to manage multiple tasks and meet deadlines.
- Experience in preparing and filing statutory documents.
- Knowledge of regulatory requirements and compliance.
- Experience in organizing and preparing for board meetings and AGMs.
- Ability to advise the board on corporate governance matters.
- Experience in liaising with external regulators and advisers.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Ability to stay updated with changes in relevant legislation and the regulatory environment.
- Experience in maintaining statutory books and records.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with corporate governance and compliance?
- How do you stay updated with changes in relevant legislation and the regulatory environment?
- Can you provide an example of a time when you had to handle a complex legal issue?
- How do you ensure accuracy and attention to detail in your work?
- Can you describe your experience in organizing and preparing for board meetings and AGMs?
- How do you handle confidential information?
- Can you provide an example of a time when you had to advise the board on a governance matter?
- How do you manage multiple tasks and meet deadlines?
- Can you describe your experience in liaising with external regulators and advisers?
- What software and tools are you proficient in for this role?
- How do you handle conflicts of interest in your role?
- Can you describe a time when you had to implement a new compliance system or process?
- How do you ensure effective communication with board members and other stakeholders?
- Can you provide an example of a time when you had to prepare and file statutory documents?
- How do you handle pressure and tight deadlines?
- Can you describe your experience in maintaining statutory books and records?
- How do you ensure that the company complies with all applicable codes and regulations?
- Can you provide an example of a time when you had to develop a new policy or procedure?
- How do you handle discrepancies or errors in company records?
- Can you describe your experience in providing support to the board or other committees on specific projects?
