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Title
Text copied to clipboard!Commercial Operations Administrator Leasing
Description
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We are looking for a dedicated and detail-oriented Commercial Operations Administrator Leasing to join our team. The ideal candidate will be responsible for managing and overseeing all aspects of commercial leasing operations, including tenant relations, lease administration, and property management. This role requires a strong understanding of commercial real estate, excellent organizational skills, and the ability to handle multiple tasks simultaneously. The Commercial Operations Administrator Leasing will work closely with property managers, leasing agents, and tenants to ensure smooth operations and high levels of tenant satisfaction. Key responsibilities include preparing lease documents, coordinating lease renewals, managing tenant communications, and maintaining accurate records. The successful candidate will have a proactive approach to problem-solving, strong communication skills, and the ability to work independently as well as part of a team. This is an excellent opportunity for someone looking to advance their career in commercial real estate and make a significant impact on our leasing operations.
Responsibilities
Text copied to clipboard!- Prepare and review lease documents and agreements.
- Coordinate lease renewals and amendments.
- Manage tenant communications and address inquiries.
- Maintain accurate and up-to-date lease records.
- Assist with property management tasks as needed.
- Ensure compliance with lease terms and conditions.
- Conduct regular property inspections and report findings.
- Coordinate with property managers and leasing agents.
- Handle tenant complaints and resolve issues promptly.
- Prepare financial reports related to leasing activities.
- Assist in the development and implementation of leasing strategies.
- Monitor market trends and provide insights.
- Support the marketing and advertising of available properties.
- Ensure timely collection of rent and other payments.
- Maintain a high level of tenant satisfaction.
- Assist in budgeting and forecasting for leasing operations.
- Coordinate with legal teams on lease-related matters.
- Prepare and present leasing reports to management.
- Participate in tenant retention programs.
- Ensure all leasing activities comply with company policies and regulations.
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration, Real Estate, or related field.
- Minimum of 3 years of experience in commercial leasing or property management.
- Strong understanding of commercial real estate principles.
- Excellent organizational and multitasking skills.
- Proficient in Microsoft Office Suite and property management software.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Detail-oriented with strong analytical skills.
- Proactive approach to problem-solving.
- Ability to handle confidential information with discretion.
- Strong negotiation skills.
- Knowledge of lease agreements and legal requirements.
- Ability to manage multiple projects simultaneously.
- Customer service-oriented mindset.
- Strong financial acumen.
- Ability to work under pressure and meet deadlines.
- Experience with tenant relations and retention.
- Knowledge of market trends and industry best practices.
- Valid driver's license and reliable transportation.
- Professional demeanor and appearance.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with commercial leasing?
- How do you handle tenant complaints and issues?
- What strategies do you use to ensure tenant satisfaction?
- Can you provide an example of a challenging lease negotiation you managed?
- How do you stay organized and manage multiple tasks?
- What property management software are you familiar with?
- How do you ensure compliance with lease terms and conditions?
- Can you describe a time when you had to resolve a conflict between tenants?
- What steps do you take to prepare lease documents?
- How do you stay updated on market trends and industry best practices?
- Can you describe your experience with financial reporting in leasing?
- How do you coordinate with property managers and leasing agents?
- What methods do you use to market and advertise available properties?
- How do you handle the collection of rent and other payments?
- Can you describe a successful tenant retention program you implemented?
- How do you ensure the accuracy of lease records?
- What is your approach to budgeting and forecasting for leasing operations?
- How do you handle confidential information?
- Can you describe your experience with lease renewals and amendments?
- What do you believe are the key qualities of a successful Commercial Operations Administrator Leasing?
