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Title
Text copied to clipboard!Assistant City Clerk
Description
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We are looking for an Assistant City Clerk to join our municipal administration team. The Assistant City Clerk plays a crucial role in supporting the City Clerk in maintaining official records, preparing meeting agendas and minutes, and ensuring compliance with local, state, and federal regulations. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be comfortable working in a fast-paced government environment, interacting with elected officials, city staff, and the public. Key responsibilities include assisting with the preparation and distribution of city council meeting materials, maintaining and archiving official documents, responding to public records requests, and providing administrative support for elections and other municipal processes. The Assistant City Clerk must be proficient in office software, possess strong written and verbal communication skills, and demonstrate a commitment to public service. This role offers opportunities for professional growth and the chance to make a meaningful impact on the community by ensuring transparency, accountability, and efficient city operations.
Responsibilities
Text copied to clipboard!- Assist in preparing and distributing city council meeting agendas and minutes
- Maintain and archive official municipal records and documents
- Respond to public records requests in accordance with legal requirements
- Support the administration of municipal elections and related processes
- Provide administrative support to the City Clerk and other city officials
- Ensure compliance with local, state, and federal regulations
- Coordinate with various city departments regarding records management
- Assist in updating city codes, ordinances, and resolutions
- Handle confidential and sensitive information with discretion
- Interact professionally with the public, elected officials, and staff
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Experience in administrative or clerical roles, preferably in government
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency with office software (e.g., Microsoft Office Suite)
- Ability to handle confidential information responsibly
- Knowledge of records management practices
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Familiarity with municipal government operations is a plus
Potential interview questions
Text copied to clipboard!- What experience do you have in government or public administration?
- How do you ensure accuracy when managing official records?
- Describe your experience with preparing meeting agendas and minutes.
- How do you handle confidential or sensitive information?
- What office software are you proficient in?
- Have you ever responded to a public records request? If so, describe the process.
- How do you prioritize tasks in a fast-paced environment?
- What interests you about working in municipal government?
- Describe a time you worked with multiple departments on a project.
- Are you familiar with local government codes and ordinances?
