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Title
Text copied to clipboard!Assistant City Clerk
Description
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We are looking for a dedicated and detail-oriented Assistant City Clerk to join our municipal team. The ideal candidate will assist the City Clerk in managing and maintaining official city records, preparing agendas and minutes for city council meetings, and ensuring compliance with local, state, and federal regulations. This role requires a high level of organization, excellent communication skills, and the ability to handle sensitive information with discretion. The Assistant City Clerk will also be responsible for providing administrative support to various city departments, coordinating public records requests, and assisting with elections and other civic duties. The successful candidate will have a strong understanding of municipal government operations, proficiency in office software, and the ability to work independently as well as part of a team. This position offers an excellent opportunity to contribute to the efficient functioning of city government and to serve the community in a meaningful way.
Responsibilities
Text copied to clipboard!- Assist in the preparation and distribution of city council agendas and minutes.
- Maintain and update official city records and documents.
- Ensure compliance with local, state, and federal regulations.
- Coordinate public records requests and provide information to the public.
- Assist with the administration of municipal elections.
- Provide administrative support to various city departments.
- Prepare and process legal documents, contracts, and agreements.
- Manage the city’s records management system.
- Assist in the development and implementation of office policies and procedures.
- Handle confidential and sensitive information with discretion.
- Respond to inquiries from the public, city officials, and staff.
- Assist in the preparation of reports and presentations.
- Coordinate special projects and events as assigned.
- Maintain an organized and efficient office environment.
- Provide training and support to other staff members as needed.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Previous experience in a clerical or administrative role, preferably in a municipal setting.
- Strong understanding of municipal government operations and procedures.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and other office software.
- Strong written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to think critically.
- Knowledge of records management principles and practices.
- Ability to multitask and prioritize tasks effectively.
- Customer service-oriented with a professional demeanor.
- Familiarity with local, state, and federal regulations related to municipal operations.
- Ability to work flexible hours, including evenings and weekends, as needed.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with records management?
- How do you handle confidential information?
- What strategies do you use to stay organized and manage your time effectively?
- Can you provide an example of a time when you had to ensure compliance with regulations?
- How do you handle multiple tasks and prioritize your workload?
- Describe a situation where you had to provide excellent customer service.
- What experience do you have with preparing agendas and minutes for meetings?
- How do you stay updated on local, state, and federal regulations?
- Can you describe a time when you had to work as part of a team to complete a project?
- What skills do you have that make you a good fit for this role?