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Title
Text copied to clipboard!Administrative Manager
Description
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We are looking for an experienced Administrative Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.
A great administrative manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Key responsibilities include managing office supplies stock and placing orders, preparing regular administrative reports, organizing company records, overseeing administrative staff, and ensuring compliance with company policies. You will also be responsible for budgeting and tracking expenses, coordinating schedules and meetings, and supporting HR functions such as onboarding and training.
You should have a strong understanding of office management systems and procedures, proficiency in MS Office, and familiarity with financial and facilities management principles. A degree in Business Administration or a related field is preferred, along with proven experience in an administrative role.
This role requires a proactive individual who can manage multiple tasks simultaneously and maintain a high level of professionalism and confidentiality. You will play a critical role in ensuring the smooth and efficient operation of our organization.
Responsibilities
Text copied to clipboard!- Oversee daily administrative operations
- Manage office supplies and inventory
- Coordinate schedules, meetings, and appointments
- Prepare and maintain administrative reports and records
- Supervise administrative staff and delegate tasks
- Ensure compliance with company policies and procedures
- Assist in budgeting and expense tracking
- Support HR functions such as onboarding and training
- Liaise with external vendors and service providers
- Implement and improve administrative systems and processes
Requirements
Text copied to clipboard!- Proven experience as an Administrative Manager or similar role
- Strong organizational and leadership skills
- Excellent written and verbal communication skills
- Proficiency in MS Office and office management software
- Familiarity with financial and facilities management principles
- Ability to multitask and prioritize responsibilities
- High level of discretion and confidentiality
- Bachelor’s degree in Business Administration or related field
- Problem-solving mindset and attention to detail
- Experience in managing administrative teams
Potential interview questions
Text copied to clipboard!- How many years of experience do you have in administrative management?
- Can you describe your experience with budgeting and expense tracking?
- What office management software are you proficient in?
- How do you handle confidential information?
- Describe a time you improved an administrative process.
- What is your approach to supervising a team?
- How do you prioritize multiple administrative tasks?
- Have you supported HR functions in previous roles?
- How do you ensure compliance with company policies?
- What strategies do you use to manage office supplies and inventory?
