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Title
Text copied to clipboard!Accounts Payable Analyst
Description
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We are looking for a meticulous and detail-oriented Accounts Payable Analyst to join our finance team. The ideal candidate will be responsible for managing and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to handle multiple tasks simultaneously. The Accounts Payable Analyst will work closely with various departments to ensure that all financial transactions are accurately recorded and that all payments are made in accordance with company policies and procedures. The successful candidate will have a keen eye for detail, strong analytical skills, and the ability to work independently as well as part of a team. This position offers an excellent opportunity to contribute to the financial health of the company and to develop your career in finance and accounting.
Responsibilities
Text copied to clipboard!- Process accounts and incoming payments in compliance with financial policies and procedures.
- Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Generate reports detailing accounts payables status.
- Understand expense accounts and cost centers.
- Understand the compliance issues around accounts payable processes (W-9, sales tax, etc.).
- Assist with month-end closing.
- Provide supporting documentation for audits.
- Maintain accurate historical records.
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Correspond with vendors and respond to inquiries.
- Assist in the development and implementation of new procedures and features to enhance the workflow of the department.
Requirements
Text copied to clipboard!- Bachelor’s degree in Accounting, Finance, or related field.
- Proven working experience as Accounts Payable Clerk or Analyst.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience with spreadsheets and proprietary software.
- Proficiency in MS Office, particularly Excel.
- High degree of accuracy and attention to detail.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Familiarity with relevant accounting software (e.g., QuickBooks, SAP).
- Ability to handle confidential information with integrity.
- Strong problem-solving skills.
- Ability to meet deadlines and work under pressure.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with accounts payable processes?
- How do you ensure accuracy in your work?
- What accounting software are you proficient in?
- Can you provide an example of a time you resolved a discrepancy in an invoice?
- How do you prioritize your tasks when you have multiple deadlines?
- Describe a time when you had to communicate with a difficult vendor. How did you handle it?
- What steps do you take to ensure compliance with financial policies?
- How do you stay updated with changes in accounting regulations?
- Can you explain your experience with month-end closing processes?
- How do you handle confidential financial information?
